People spend an estimated 45 minutes looking for lost paperwork per day. On top of that, there are over 40 hours worth of paperwork strewn around in an average office desk at any given time. With the endless number of documents that people have to pore over and collate, it’s a wonder how any work gets done at all.
To keep the paperwork under control and to bring back efficiency in the office, more and more companies are turning to essential document scanning services. With document scanning, businesses can create and save digital images of physical documents. This allows the workplace to have the advantage of:
Small Storage for Big Data
It doesn’t matter if you have a limited office space available; document scanning has minimal space requirements. The data that can be stored in a single hard drive is comparable to hundreds of filing cabinets filled with physical documents. You can easily store large volumes of data in an office computer or a cloud server.
Convenient Access to Information
Finding physical documents in storage can be a daunting task, especially when human errors occur in the data filing process. Scanning documents boost the efficiency of accessing information and performing research because digital databases can be easily scanned based on titles or keywords. Multiple users can even have access to the stored data simultaneously.
Employees don’t have to waste time sending documents back and forth; document scanning enables faster communication. You can easily send a scanned document as an email attachment to a colleague in the office across yours or to a client in another part of the world. This way, you spend less time and money facilitating the exchange of communication in your business.
Avoid Loss of Data
The creation of physical copies not only takes lot of man hours, it also requires equipment like a paper, toner, or ink. Even with going through all the motions necessary to make physical copies, data loss can still occur due to mistakes in filing. Scanning makes the creation and filing of backup copies of documents fast and easy.
If you want a cost-effective way to increase the efficiency in your workplace while enjoying the benefits of organized filing, document scanning is the way to go. Efficient document scanning companies, such as Spectrum Information Services (SIS), can revolutionize the way data is compiled, stored, and shared in your business.
(Source: What Are the Benefits of Scanning Documents, eHow)