“To protect data from leaking out and to produce a reader-friendly version of an EMR, medical practices can also rely on printing and mailing services. Physical copies of EMRs are requested by insurance agencies and medical specialists. As opposed to sending a record via email, healthcare practices can rest easy that a competent company is handling the service for them.
The thing is, even such a measure can’t always guarantee the security of EMRs, as NRAD found out the hard way. Records need to be backed up regularly and EMR access needs to be very limited, if possible. Simply leaving an internet-capable computer unattended at the medical practice is already a wrong move as far as security experts are concerned. Reliable document management services know the importance of these simple acts, which are sometimes all that is needed to prevent data breaches.”